Any user in my SharePoint Online environment who has edit rights or greater can create smartobjects, forms, and workflows. In the old system I could control this by now allowing the user to have designer solution access but now that option has been removed. I have blocked users in the management from access desginer but they are still able to select the K2 dropdown in a sharepoint list or library and go to applications and select smartobjects, forms, and workflows. They are blocked from modifying those but are still able to create them. Anyone have information on how to restrict access to everyone except a select group of people in creating these items?
Best answer by emilyc
By blocking from Management, do you mean removing Workflow Server/process rights? Have you tried adding category security on those SharePoint lists/libraries to block the users from accessing all K2 objects associated with that category? If not, you can add these in by drilling into the SharePoint list category in Management, and then adding explicit "View" rights for whatever users you would like to prevent from creating objects. You can also block them from K2 artifacts completely with "Deny" rights. For more on category authorization, please see the following documentation: https://help.k2.com/onlinehelp/k2cloud/userguide/update_9/default.htm#AuthorizationFramework/Authorization-Framework-Overview.htm#Default_Rights