Question

Report for task lifecycle

  • 24 June 2019
  • 5 replies
  • 232 views

Hi, We have created a workflow which includes subworkflows. This workflow creates a task and assigns it to a user and the user then can either redirect, share or take action. Therefor, the task will go through different stages. How can we get a audit report of all the different steps of the task including also any user redirection and task share. Appreciate any help


5 replies

Hi SLLG

 

See the link below :

https://help.k2.com/onlinehelp/K2Five/UserGuide/5.3/default.htm#K2-Management-Site/Workflow_Server/Reports/ProcInstDetail/ProcessInstDetail.htm

 

Should you find the information from the article useful or leading you to the answer please mark as "Solution and/or Kudo", as it will assist other k2 developers with relevant information in the near future.

 

Best Regards

Elvis

 

[K2 will not accept any liability for any issues arising from actions taken in respect of the information provided by any forum member]

Hi Elvis, thank you for your help but from this report you can get only information about the main workflow and not any sub-workflows. Also you don't get information about any task redirection or share. Am i missing something?

Userlevel 3

Good day SLLG,

 

In addition to what (elvisjacob) has mentioned alternatively, you could possibly make use of  the 

K2 Five supported approach which is to utilize the standard out of the box Workflow Reporting SmartObjects which are located here (Workflow Reports --> Workflow General).

 

These are the SmartObjects that we now use for our reporting with the newer versions of K2 - From K2 Five onward.
You would have to go through the SmartObjects located inside the Workflow General folder and find the ones that would work for you regarding the reporting features that you would like to use. For example, if you wish to see the instances of each workflow, you would want to utilize the Process Instance or the Event Instance SmartObjects.
You would have to test the SmartObjects to see what information you wish to capture and utilize.

More information about the new supported Reporting SmartObjects can be found here: https://help.k2.com/onlinehelp/k2five/userguide/5.1/default.htm#K2-Management-Site/Workflow_Server/Reports/ProcInstDetail/ProcessInstDetail.htm

 

For more additional information please have a look at the following community posts which might have something to help you even though the topics are not related: 

https://community.k2.com/t5/K2-Five/Workflow-Reporting/m-p/110878#M3112   

 

Kindly feel free to mark as “Accepted solution, kudo and/me too

If you find this information answered your question or leads to your answer.

Thank you and kind regards,

Dumisani

K2 will not accept any liability for any issues arising from actions taken in respect of the information provided by any forum member.

 

Hello  @SLLG,

 

For the audit report of all different steps, you have to go to Process Instance Data Audit Report.

example: 

 

For more information foloowing this link: https://help.k2.com/onlinehelp/K2Five/UserGuide/5.3/default.htm#K2-Management-Site/Workflow_Server/Reports/DataAudit/DataAudit.htm#Process_Instance_Data_Audit_Report

 

Should you find the above information useful kindly mark as "Accepted Solution and/or Kudo", as this will assist other community members looking for related information.

 

Regards,
Beswick

 

[K2 will not accept any liability for any issues arising from actions taken in respect of the information provided by any forum member]

 

 

Hi  @SLLG;

 

I think view flow report should be any alternative to view every activity from the main workflow including the subs,

Please see the following links:-(https://help.k2.com/onlinehelp/k2blackpearl/userguide/4.7/default.htm#5.Reports/Process_Portal_Reporting/PP_View_Flow.htm%3FTocPath%3DReport%7CProcess%2520Portals%7C_____6)

 

Regards;

Widson.

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